NACPM is Hiring an Executive Assistant

If you feel passionate about NACPM’s purpose to be a powerful, collective voice for CPMs and representing these community midwives within the national perinatal health framework, this might be the position for you! NACPM strengthens and supports excellence in the profession and influences birth health policy to ensure that all childbearing people and babies have a healthy start. This position will start at ~10 hours per week, with general flow and availability determined by the contractor. The position is expected to increase to 20 hours a week by the end of 2024. As an Executive Assistant at NACPM, you will directly support the Executive Director in a remote capacity.

Please send a cover letter and resume to executivedirector@nacpm.org by December 10, 2023.

Title: Executive Assistant
Type: Contract Position
Supervisor: Executive Director, NACPM

This position will start at ~10 hours per week, with general flow and availability determined by the contractor. The expectation is that NACPM will be able to increase hours quarterly as we ramp up several key efforts scheduled for 2024. NACPM does not anticipate this position being greater than 20 hours a week in the next year and is hopeful it will eventually grow into a full-time staff position. Pay will be between $20-25, commensurate with experience and skills.

Overview
As an Executive Assistant at NACPM, you will directly support the Executive Director in a remote capacity. This role demands high administrative proficiency, including managing emails, coordinating schedules, and organizing travel plans. The ideal candidate should have a robust Internet connection and proficiency in communication technologies such as Zoom. A key aspect of this position involves handling data, including inputting, exporting, and organizing data files, requiring proficiency with CSV files and spreadsheet management. Your ability to independently manage administrative projects and produce quality work with minimal oversight is essential.

Key Responsibilities

  • Efficiently handle emails and phone calls

  • Coordinate and schedule meetings

  • Organize travel arrangements and accommodations

  • Maintain and update contact lists

  • Manage customer data and online records

  • Handle CSV file data processing

  • Conduct market research

  • Develop presentations as required

  • Provide first-line customer service

  • Administer Gsuite

  • Process reimbursements for board and staff

  • Contribute to drafting sections of BOD and employee handbooks

  • Support planning and organizing events

  • Update and manage fundraising platforms

  • Research potential funders

  • Undertake data entry tasks

  • Maintain simple web platforms

  • Oversee the Basecamp master calendar, including meetings and events

Qualifications and Skills

  • Proven experience in a Virtual or Executive Assistant role

  • Strong communication abilities

  • Teamwork oriented

  • Proficient in project planning and critical thinking

  • Familiar with digital collaboration tools and cloud services

  • Skilled in report writing and drafting narratives

  • Quick learner of new software systems

  • Proficient in word processing and spreadsheet software

  • Knowledgeable in online calendar management (e.g., Google Calendar)

  • Excellent communication skills across phone, email, and messaging platforms

  • Effective time management and organizational skills

  • High school diploma required; additional qualifications in Administration or as an Executive Assistant are advantageous

Desirable Additional Experience

  • Experience in fundraising planning and tracking

  • Donor management

  • Grant writing experience

About NACPM
NACPM is the professional association in the United States for Certified Professional Midwives (CPMs) whose expertise is in providing midwifery care in community settings - such as homes, community clinics, and freestanding birth centers. NACPM’s purpose is to be a powerful, collective voice for CPMs and is pivotal in representing CPMs within the national perinatal health framework. We strengthen and support excellence in the profession and influence birth health policy to ensure that all childbearing people and babies have a healthy start.

NACPM plays a vital role in representing CPMs within the national perinatal health landscape. The incoming Executive Assistant has an exciting opportunity to support the growth of this vital professional association. In support of the ED and the board, the executive assistant will be essential in helping to forward innovation in perinatal health equity and reproductive justice.